Colonial Night Cap Program Fund Criteria

The Colonial Night Cap Program Fund is here to provide monetary assistance for events at The George Washington University conducted by registered student organizations through the Student Activities Center and other student groups.

Co-sponsorship is contingent on proper preparation of preliminary information provided by the group seeking aide. Preference for funding will go toward applications received three weeks (21 days) prior to the event date. Failure to do so may lead to fewer or no funds allocated for the event.

Co-sponsorship is by reimbursement only.  Groups approved for Colonial Night Cap funding must submit a Colonial Night Cap Reimbursement Form along with receipts, signed EAFs, and/or contracts for proof of payment.  The Reimbursement Form must be turned in five business days after the event and will take approximately 30 days to process.  If the proper paperwork is not submitted, the Colonial Night Cap committee will reclaim allocated funds after 30 days.

1. All events must be non-alcoholic.

2. The event must be FREE and OPEN to the entire GW community.  Events regarded as fundraisers or events with registration fees/admission will NOT be sponsored by the CNC committee.  Events that are charitable fundraisers with FREE admission (i.e. donations accepted/suggested) will be considered on a case-by-case basis.  Proof of the donation to the non-profit organization/fund must be provided after the event.

3. The funding will primarily focus on programming which takes place Thursday, Friday, & Saturday evenings in the Marvin Center, Residential Facilities, or on the Mount Vernon Campus, and ends later than 10pm.

4. Student organizations and groups can apply for up to $500.00 in co-sponsorships for their programs per semester.

5. Up to three programs per week may receive Colonial Night Cap funding, although no concurrent event funding will be awarded. This is designed to encourage collaboration among programming bodies on campus. The funds for this program operate on reimbursements only.

6. You must include some form of confirmation that the space for your event has been scheduled in your application. This can be in the form of a confirmation number, report, or e-mail from the appropriate office.

7. A representative of the student organization must bring original receipts or invoices for reimbursement, Colonial Night Cap Reimbursement Form, and any assessment forms that you may have used for your event.

8. All publicity for an approved event must include the Colonial Night Cap logo and be reviewed by a member of the Colonial Night Cap committee. Download the CNC logo here.  Approved events will be included in ongoing PR developed by the University.  All forms need to be turned in to the Student Activities Center, Marvin Center 427, attn: Colonial Night Cap.