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CINEMA FRANÇAIS À MOUNT VERNON: PERSEPOLIS
Sun 10.12 // 04:30pm // Eckles Auditorium
Second film in this annual series, PERSEPOLIS is rated PG-13 with a run time of 95 minutes. Films are in French with English subtitles. For a complete plot synopsis, please visit gwired.gwu.edu/mvcl. Also sponsored by Eckles Library, Mount Vernon Campus Life, the Office of Academic Affairs at Mount Vernon Campus and the Romance Language Department.
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FREE Yoga Class
Mon 10.13 // 07:00pm // Hand Chapel
Campus Recreation is offering a Yoga class each week on The Vern! This Yoga class is FREE and anyone is welcome, no matter what skill level. For more information, contact groupfit@gwu.edu.
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Wacky Wednesday: Office of Greek Life
Wed 10.15 // 09:00pm // MV Pub
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MOUNT VERNON CAMPUS LIFE
2100 FOXHALL ROAD, NW
ACADEMIC BUILDING 115
(202) 242-6673
FAX (202) 242-6687
MVCL@GWU.EDU

Event Request Form

Mount Vernon Campus Event Request Form

Important Items to Keep in Mind in Preparation of Your Event:

  • If your group is not able to follow through with the reservation, MVCL must receive notice in writing no less than (2) business days before the start of your scheduled event. Please email Mount Vernon Campus Life to provide your notice.

  • Registered Student Organizations that fail to notify us by this deadline will receive a strike against their organization. Strikes received will hinder the group's ability to utilize Mount Vernon Campus event space in the future.

  • Departments and all other clients who pay a fee for the use of Mount Vernon Campus event space that fail to notify us by this deadline will be charged 75% of their balance.

  • We will make every attempt to accommodate last minute requests received at least (2) business days prior to your scheduled event. Requests that are made following this time may be difficult to accommodate and will result in a $50.00 setup adjustment charge.

  • Requests for event space MUST be made at LEAST THREE BUSINESS DAYS PRIOR to an event that is scheduled to occur on a Monday through Friday.
  • Requests for event space MUST be made at LEAST SIX BUSINESS DAYS PRIOR to an event that is scheduled to occur on a Saturday or Sunday.
  • Failure to submit your request according to these timelines will result in a $150.00 late charge fee.

  • Once your event has been processed you will receive a confirmation. The last page of this confirmation MUST be signed and returned at least (2) business days prior to your scheduled event in order for your event to be confirmed. Failure to do so will result in the cancellation of your event.

  • For GW departments and organizations that accrue an expense, MVCL must charge services to the Academic Facilities Charges account number. Please do not request services to be charged to another account number; it cannot be done. Mount Vernon Campus Life will provide you with confirmation when the journal entry is being processed.

GW Affiliation:
Name of Academic/Administrative Department, CRN Bearing Class, Registered Student Organization:
Contact Name:
Contact Phone Number:
Address:
Email Address:
Day-Of Contact Name and Cell Phone Number:
GW Fund/Account/Oracle Alias (if applicable; GW Departments/Organizations ONLY):
Event Title:
Event Purpose:
Event Date/s:
Event Start Time:
Event End Time:
Setup/Access to Space Start Time:
Setup/Access to Space End Time:
Expected Attendance:
Percentage of Expected Population/Audience will be GW Students: (Note that ALL percentages should total 100%)
Percentage of Expected Population/Audience will be Faculty/Staff:
Percentage of Expected Population/Audience will be GW Alumni:
Percentage of Expected Population/Audience will be Non-affiliates:
Would you like to schedule a pre-event visit? (Please note that a pre-event visit is highly recommended for those who have not viewed the space being requesting or for larger and/or more complicated events.) Yes
No

Space Requesting (Optional):
Please Select Type of Setup: Banquet
Box
Classroom
Circle
Hollow Square
Theater
U-shape

Other (Please Describe):
Audio/Visual Needs:
Additional Details/Needs for Event:
Will you need linens? (Please note that there is an additional charge of $20.00 for each piece of linen. These charges are applicable regardless of whether or not a room rental charge applies.) Yes
No

Will you need skirting? (Please note that there is an additional charge of $20.00 for each skirt used. These charges are applicable regardless of whether or not a room rental charge applies.) Yes
No

Will you be using candles? (Please note that all candles must be no-drip and must have material underneath. The use of candles is always subject to advance approval by Mount Vernon Campus Life.) Yes
No

Will you be serving alcohol? (Please be aware that all events hosted by Registered Student Organizations where alcohol is being served must be registered with the Center for Alcohol and Other Drug Education. All other GW or non-GW affiliated groups providing alcohol at their events must ensure that a third party vendor with an alcohol license is the only entity SERVING alcohol during the event.) Yes
No

Will you be serving food? (If you are serving food, but not self-catering, please provide the name of the caterer and the caterer's contact number. Mount Vernon Campus Life reserves the right to approve or deny the use of a specific caterer.) Yes
No

Caterer's Name:
Caterer's Contact Number:
Self-Catering? (PLEASE NOTE: You are able to self-cater or use outside catering in all locations on the Mount Vernon Campus EXCEPT in the Ames Dining Room and G-Dub Java Lounge, where Sodexho has exclusivity. Also note that food is NOT permitted in ANY classroom on the Mount Vernon Campus): Yes
No

As a part of the confirmation process, please ensure that ALL catering contracts are faxed to 202.242.6687 or delivered to Academic Building, Room 115. Furthermore, if engaging a speaker and/or showing a film, you must provide appropriate documentation to include contracts and viewing rights. Have you provided all of the contracts requested? Yes
No

If not, please explain why and when MVCL will receive these documents:
Are you interested in advertising your event in MVCL's weekly email? Yes
No

If so, please include a short blurb, date, time, location, cost, contact email, contact phone number and sponsors for your event:

 

HELPFUL TIPS FOR HAVING YOUR EVENT AT THE MOUNT VERNON CAMPUS:

 

Advertising at The Mount Vernon Campus:

Should you choose to advertise your event, please visit the following website: http://gwired.gwu.edu/mvcl/StudentActivities/eventadvertising/ for a guide to advertising on the Mount Vernon Campus.

 

The Vern Express:

The most efficient means of transport between the campuses is The Vern Express.  Visit [http://gwired.gwu.edu/mvcl/express] for the schedule and complete information about The Vern Express.  Please be aware that The Vern Express is used by all students and faculty/staff as a means of transportation between the Foggy Bottom and Mount Vernon Campuses. Therefore, note the number of participants’ in your event and plan your transportation to the Mount Vernon Campus accordingly. Staggering your participants’ usage of The Vern Express is highly recommended for larger groups.

Parking:
For those who wish to drive to the Mount Vernon Campus, note that ALL parking MUST occur within the campus boundaries in either the Parking Garage inside the Whitehaven Parkway entrance or the Visitors Lot inside the W Street entrance. The Visitors Lot inside the W Street entrance has meters that are monitored between 7am and 7pm on weekdays. The Parking Garage inside the Whitehaven Parkway entrance is attended between 7am and 10pm on weekdays.  (Please note that this information is subject to change without notice).  We do request that you advise all participants in your activity that parking by users of the Mount Vernon Campus is not allowed on the streets adjacent to the campus; those who do are subject to fines, towing, and/or University enforcement action.  For additional information about parking at the Mount Vernon Campus please visit Parking Services or call (202) 994-PARK.