It should be the goal of all sport clubs to function financially independent of The George Washington University.  The financial support for the operation of a sport club is to be borne to a large degree by the members of each club.  If, at the end of the academic year, a sport club owes money to one or more  creditors, the Department of Athletics & Recreation can, and will, encumber individual members of that sport club to re-pay that creditor(s).  Sport club funds must be used for the benefit of the entire group.  Funds for sport club activities will normally come from the following sources:  Membership dues; Fund Raising / Donations; Budget allocation from the Office of Campus Recreation.  Due to the nature of the club program, membership dues can fluctuate from year to year.  It is also common for club's treasurer to ask for additional money from club members to meet financial obligations.

The Office of Campus Recreation funds recognized sport clubs on campus.  From a yearly budget allocation, the money is divided among the sport clubs that have requested financial assistance.  Sport club budget requests for each year are to be turned into the Campus Recreation Director by May 1st.  These request will be reviewed by the  Campus Recreation Director based on the following criteria:

1. Number of active members in the club
2. Previous activities and accomplishments of the club
3. Value of the sport club to The George Washington University
4. Prior year's sport club budget
5. The sport club's actual need
6. The sport club's compliance with the Office of Campus Recreation
     rules & regulations pertaining to clubs
7. Past fund raising efforts of the sport club
8. Number of years that the sport club has been in existence
9. Assessment of each club's initiative, responsibility and morale
10. Competitive sport club schedule

After a review by the Campus Recreation Director, allocations for each sport club will be established for the upcoming year.  Additional requests may be submitted at any time during the year, but there is no guarantee that financial assistance will be available for the club after the May 1st deadline.  Note: Any sport club which permits non GW affiliates or GW alumni to participate with the club will not be eligible for departmental allocated funds.

An account will be set up for each sport club in the Office of Campus Recreation.  This account will contain the sport club's allocation for the academic year.  All sports club expenses must be approved by the Campus Recreation Director.  Funds in this account may be used for the following purposes:

A. Conference dues & tournament entry fees
B. Officiating Fees for Home & Away Games
C. Team lodging
D. Equipment purchases (any equipment purchased remain the property of GW)
E. Team uniforms (any uniforms purchased remain the property of GW)

To receive reimbursement for any approved expense, original receipts must be submitted to the Campus Recreation Director.  The completed paperwork will then be forwarded to the University's Accounts Payable Department for payment.  The check will be issued and returned to the Student Activities Center for pickup.  Generally, this process takes a minimum of four weeks to complete.  All funds allocated to a club by the Office of Campus Recreation must be used by May 1st.  Allocated funds do not roll over to the following academic year.

A request must be made to the Campus Recreation Director if the club wishes to set up their own independent account outside of the Office of Campus Recreation.  Sport clubs are strongly encouraged to institute membership dues.  Sport clubs receiving any financial assistance from the Office of Campus Recreation must collect a minimum dues of $25 per member per semester.  This dues must be turned over to the Office of Campus Recreation to be deposited in the particular sport club account.  Any amount assessed for membership dues above this mandatory fee will be left entirely to the discretion of club officers.  All funds collected as membership dues from members are to be used to cover the operational cost of the sport club such as travel and coaching expenses.

The members of the individual sports club generally share in the financial support of their clubs through the payments of individual dues, fund-raising projects and special assessments.  All fund- raising projects must be approved by the University.  Donations and sponsorships are conditional and must also be brought to the attention of the  Campus Recreation Director for approval.  The Director will work in conjunction with clubs on fund-raising projects.

All equipment purchased by a sport club with funds allocated by The George Washington University becomes the property of the Office of Campus Recreation and that particular sport club.  Equipment does not belong to individual members.  Equipment will be inventoried at the end of each academic year.  Club members may use the equipment for club activity at anytime during the school year.  In order to borrow equipment during seasons when clubs are not active, members must fill out an equipment issue form. Equipment is not to be used for any activity outside of sport club events.  Individuals failing to return equipment or report damaged equipment will be held financially responsible.